Closed, but on duty: Cook County Recorder now processing all docs

by Meg White

Source: Google Maps

Earlier this month, Chicago Agent reported that the Cook County Recorder of Deeds’ office was unable to record condominium declarations as long as their office remained closed. This was causing closing hang ups because lenders generally won’t OK mortgages if this essential paperwork hasn’t been signed off on by the local recorder’s office.

While the office is still closed, Chief Deputy Recorder James Gleffe notified us late yesterday that the situation has been resolved. They’ve done so by creating a safe work environment within their downtown office where a skeleton crew of recorder’s office workers are able to process non-standard documents in person.

“I am excited to announce that we will begin accepting and recording plats and condo declarations this week,” Recorder Edward M. Moody wrote in a letter submitted to the readers of Chicago Agent magazine. “I want to recognize the tremendous work being done by my dedicated and highly professional staff to ensure that critical services provided by our office continue to be provided throughout the COVID-19 pandemic. I would also like to thank the residents of Cook County for their patience while we implement new processes designed to keep the real estate industry moving forward during these difficult times.”

The office also released new guidelines for recording condo declarations, noting that, because the e-recording platform still can’t be used in these cases, those submitting need to ensure they’re submitting the correct amount to cover the related fees for these non-standard documents.

Moody’s letter also detailed other changes put in place since taking office in late 2018, including making fees more predictable; cutting costs and making the office more efficient; and digitizing documents vulnerable to a chemical reaction known as Vinegar Syndrome that deteriorates certain surfaces.

“I look forward to serving you over the coming months as our nation moves to rebuild our lives and our economy. I will strive to do everything I can to make sure our office continues to be an asset for the communities we serve,” Moody wrote.

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  • Kevin Mix says:

    I’ve been trying to record a document all week. How do I do so? And why does your recorded message say that you are open? Very, very poor customer service!!

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